Administrative Assistant / Receptionist Jobs at Millstone Weber LLC
Sample Administrative Assistant / Receptionist Job Description
Administrative Assistant / Receptionist
Job purpose
The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient operations. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.
Duties and responsibilities
- Answer and direct phone calls.
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Sort and distribute incoming mail, courier and FedEx deliveries.
- Assist Project managers with letters or submittals.
- Maintain items for company; i.e., candy, stock refrigerator, coffee.
- Assist Human Resources with receiving and logging applications from walk ins.
- Order office supplies.
- Provide general support to visitors.
Qualifications
- High School Diploma or Associates Degree.
- 2-5 years' experience as Administrative Assistant.
- Strong PC skills including proficiency in Excel.
- Strong work ethic and team player.
- High degree of professionalism.
- Ability to deal sensitively with confidential material.
- Strong interpersonal (verbal and written) communication skills.
- Ability to communicate with various levels of management.
- Organization, multi-tasking, and prioritizing skills.
Other Functions
- Demonstrated skills in Microsoft and other computer software.
- Ability to work without supervision in a medium office environment.
- Ability to take initiative and complete project assignments independently and on-time.
- Pleasant and welcoming demeanor both in person and on the telephone.
- Organization skills and performing job requirements efficiently and orderly.
- Ability to maintain high degree of privacy and confidentiality.
Working conditions
Primarily a controlled office environment, ability to work additional hours as needed to meet bid document deliveries.
Physical requirements
Primarily a controlled office environment. May lift up to 5 to 10 pounds to move copy paper to the copier.
Direct reports
N/A
Current Openings for Administrative Assistant / Receptionist Jobs at Millstone Weber LLC
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Equal Employment Opportunity
Millstone Weber is an Equal Opportunity Employer and has long led the industry in training and hiring a diverse and inclusive workforce. To accomplish our goals of quality, innovation and continuous improvement, we are committed to partnering with employees and subcontractors who share our company values and seek to continually exceed the expectations of project owners. We strive to maintain a work environment that provides all employees with an opportunity to be successful without regard to race, creed, color, religion, sex, sexual orientation, gender identity, national origin, disabled Veterans and Vietnam Era Veterans, age, or physical/mental condition. As part of that policy, we adopt and support the Equal Opportunity Laws that are designed to promote the full realization of equal employment opportunity through a positive continuing program.